HVAC Business Software: Quotes, Job Costing & Invoicing in One App
Service call scheduling, subcontractor tracking, QuickBooks sync, and Stripe invoicing — built for HVAC companies, from $59/month.
No credit card required · All features included · Cancel anytime
I run a service business myself. I built ValLedger because every service business hits the same wall.
I own a cleaning company, and I was tired of juggling one app for quotes, another for invoicing, a spreadsheet for the books, and a “starter” plan that gated half the features I needed. HVAC companies deal with a version of the same problem, just with higher stakes: job costing that doesn't track real parts-and-labor margins, subcontractor tracking bolted on as an upsell, and QuickBooks sync locked behind a premium tier. So I built ValLedger for service businesses broadly, not just mine.
— Jerry, founder
Everything an HVAC company needs to run its day
Lead capture that auto-replies instantly
A public form drops every inquiry into a NEW → CONTACTED → QUOTED → WON pipeline and sends the lead an instant acknowledgment before they can book a competitor for an emergency repair.
Real estimates for installs, not just repairs
Build a detailed, itemized estimate for a system install or a same-day repair from your phone. Clients approve online — no printing, no chasing signatures on a bigger-ticket job.
Job costing that protects your margins
Link parts and labor costs to a job and see real profitability per install or service call — margins on equipment can move fast, and guessing isn't a plan.
1099 subcontractor tracking, included
Track payments to subs, calculate 1099 thresholds, and export data for your accountant — on every plan, not an add-on tier.
QuickBooks sync for your accountant
Push invoices and payments to QuickBooks automatically — no re-keying numbers into two systems every month.
A client portal for bigger-ticket approvals
Clients view estimates, approve installs, and pay online — branded to your business, no login required for them. Built for jobs where a phone call approval isn't enough of a paper trail.
Invoicing with Stripe built in
Auto-send an invoice the moment a job's marked complete. Cards and ACH accepted, overdue reminders sent automatically.
GPS clock-in for techs in the field
Techs clock in and out at the job site, tied to real hours for payroll — no more guessing how long a service call actually took.
Cheaper than Jobber. No per-user fees.
ValLedger starts at $59/month for your whole team — job costing and 1099 subcontractor tracking included, not add-on tiers.
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